By booking with Louise Rayner Photography you agree to abide by the terms and conditions as set out below. These terms and conditions shall not be varied except by agreement in writing.
Booking Fee & Balance
The booking fee secures the confirmation of booking and is non-refundable. Following payment of the booking fee, the balance of fees are due to be paid on or immediately after the photo shoot. No photographs will be delivered until all payments have been received.
Cancellation & Postponement
The client may cancel this contract at any time by giving written notice, but in doing so shall forfeit any monies paid. If the photo shoot is postponed, due to sickness, bad weather or any other unforeseeable circumstance, Louise Rayner Photography will aim to reschedule to a new date and time. If this is not possible, the deposit will be returned to the client.
Force Majeure
Louise Rayner Photography shall exercise all reasonable skill, care and diligence in the discharge of their duties. It is understood that, in the event of any unforeseen exceptional circumstances, outside the control of Louise Rayner Photography, causing loss of photographic record, Louise Rayner Photography will only be responsible for the return of all the money paid to date, although every effort will be made to re-take the photographs.
Creative Licence
Save as otherwise agreed between the client and Louise Rayner Photography, Louise Rayner Photography shall be entitled to use its judgement regarding the style and artistic input in the production of pictures. This includes, but is not limited to, locations, poses and number of images taken. Due to the vagaries of weather and the willingness of subjects, it may not be possible to capture all the pictures requested by the client. In the event of uncooperative children at a session of any kind, for any reason, Louise Rayner Photography may not be able to capture any, or all the images, the client may have requested or expected. The client is responsible for all children at all sessions.
Louise Rayner Photography reserve the creative right to edit and release only images deemed fit as professional in quality and within its artistic standards. Images are fully edited before being presented to the client. Requests for additional edits are carried out at the discretion of Louise Rayner Photography, who reserve the right to charge the client accordingly.
Copyright & Reproduction
Louise Rayner Photography retains copyright of all its images, in accordance with the Copyright, Designs & Patents Act 1988.
Digital images are provided to the client with personal reproduction and display rights. These rights grant the client permission for unlimited personal printing and the display of the images on personal websites, including Facebook. The client is not permitted to use the photographs for any personal or commercial gain.
Advertising & Promotion
Louise Rayner Photography reserve the right to use all images for advertising and promotional purposes.
Storage of Images
Original digital images are stored electronically by Louise Rayner Photography for a period of 6 months, after which time they may be subject to deletion without notice.
Delivery
Unless otherwise agreed, digital images will be delivered within 2 weeks of the photo shoot having taken place, using Royal Mail's First Class service.
Client Confidentiality
Louise Rayner Photography will keep confidential and will not disclose client details to any third parties or make use of material or information communicated to her in confidence for the purposes of the photography, save as may be reasonably necessary to enable Louise Rayner Photography to carry out her obligations in relation to the commission.
Applicable Law
This agreement is governed by the laws of England and Wales.
Louise Rayner Photography Data Protection Policy
1. Introduction
Louise Rayner Photography is committed to safeguarding the privacy and security of our clients’ and subjects' personal information. As a UK-based entity, we adhere to the General Data Protection Regulation (GDPR) and other relevant data protection laws. This policy outlines our practices regarding the collection, use, and protection of personal data.
2. Principles of Data Protection
Our data handling practices are built around the following principles. Personal data shall be:
Processed lawfully, fairly, and in a transparent manner.
Collected for specified, explicit, and legitimate purposes.
Adequate, relevant, and limited to what is necessary.
Accurate and, where necessary, kept up to date.
Retained only as long as necessary for the purposes we have disclosed.
Protected against unauthorized or illegal processing and against accidental loss, destruction, or damage.
3. Collection of Personal Data
We collect personal information relevant to the provision of photography services, including but not limited to, names, contact details, and images. Collection is done with explicit consent or under legitimate interest for the purpose of conducting our business.
4. Use of Personal Data
Personal data collected is used solely for the purpose of providing photography services, communicating with clients, fulfilling contractual obligations, and for legal compliance. It is not shared with third parties except as necessary for these purposes or as required by law.
5. Data Security
We implement appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. Efforts include secure storage, restricted access, and regular reviews of our security practices.
6. Rights of Individuals
Individuals have the right to access their personal data, request correction or deletion, object to processing, and request data portability. Requests regarding personal data rights can be directed to Louise Rayner.
7. Data Breaches
In the event of a data breach, we will promptly assess the risk to individuals’ rights and freedoms and report this to the appropriate authorities and, where necessary, the affected individuals, as required by GDPR.
8. Updates to This Policy
This policy may be updated periodically to reflect changes in our practices or legal requirements. We will communicate any significant changes directly to our clients.
9. Contact Information
For any inquiries regarding this policy or our data protection practices, please contact us at Louise Rayner Photography.
